Download Pdf: Legal Assistant Job Description

Report to: Legal & PAC Director

Key responsibilities

Admin Work: 

  • Car rental and other transportation, traveling accommodation arrangements for Legal & PAC Director, follow up status and monthly payment
  • Periodically Stationery Ordering for all legal staff and following up the receiving note.
  • Contract and other legal documents scanning and filling service supplier, storing and filling all legal docs, key contact with contract and other legal documents scanning and filling service supplier 
  • Checking the accuracy/sufficiency of all Documents which are required Legal & PAC Director approval.
  • Make appointments/ Meeting arrangements
  • Provide support in presentation consolidation
  • Translate documents when required
  • Perform general clerical duties to include but not limited to: photocopying & printing, faxing, mailing, and filing
  • Coordinate with HR to welcome the new employees: workplace, computer, email account, desk phone, SAP Account, etc.
  • Handle the communication channels for Legal function
  • Other works of Legal function assigned by Legal & PAC Director
  • Travel Arrangement: Preparation of all needed logistics such as travel request, air ticket, accommodation, itinerary, visa applications and immigration formalities for Legal & PAC Director and Legal team.

Other tasks 

  • Do cash advance in system, monthly expense report
  • Raise PR/PO and follow up PR, PO process for DME of all activates manage directly by Legal function
  • Be responsible for taking care of Legal function's visitors coming to Vietnam such as visa, pick-up, Hotel booking.
  • Prepare, co-ordinate and distribute agendas, minutes and other relevant papers/information for executive meetings

Requirements

  • University graduation with related subjects
  • Good at communication, interpersonal skill, organization skill
  • Proactive, flexible and skillful in solving problems
  • Able to work under pressure
  • Good at MS Office
  • Good at English skill